Host An Epic Easter Cupcake Decorating Party

Looking for a fun Easter activity to do with your kids?  Let me teach you how to host an epic Easter cupcake decorating party that’s fun for the children but also stress-free for the moms. Check out all my tips and tricks to help you host the perfect Easter cupcake decorating party and still keep your sanity along the way.

With Easter right around the corner, I’ve been finding myself searching the Internet for fun Easter party ideas for kids. Most of what I’ve seen out there in terms of Easter party ideas are egg decorating parties and Easter egg hunts. All of which are AMAZING ideas, but I don’t know I trust a house full of kids dying eggs…I can barely handle my one child without wiping the counter off after every spilled drop of colored water.

Instead, I decided that I wanted to make my own spin on an Easter theme and create an Epic Easter Cupcake Decorating Party!

I created something similar to this concept around Halloween time. Instead of cupcakes, however, I shared a step-by-step outline of How to Host a Halloween Cookie Decorating Party for Kids. In theory, you could easily swap out the cupcakes for cookies for this Easter party and still get the same awesome result!

Before we go any further, I want to state for the record that I am an A-Type, overly organized person. I sometimes think it is a sickness! I say this to you because I know, if you’re anything like me, that the thought of hosting an Easter Cupcake Decorating Party might cause you to have heart palpitations.

Rest assured, I’m going to give you all the tools you need to Host an Epic Easter Cupcake Decorating Party without the stress. That’s my promise to you!

So let’s get started, shall we?

Step 1: Get your invitation out

In order to plan appropriately for the Easter cupcake decorating party, you need to know how many children will be attending. Because the amount of supplies you purchase depends on the number of kids who RSVP they are coming, it’s important to set the RSVP date for at least a few days before the party.

When sending out your invitation, you’ll also want to think about the amount of space you have and how many children you can actually fit in your home. I know it’s hard to draw the line sometimes in terms of who to invite, but packing too many children in your house can be a recipe for disaster.

The magic number for me would be 10. Why 10 you ask? Because I know I have a 6-foot table that will seat 6 children and a card table that will hold 4 more. Your magic number is completely up to you but I suggest you think about the logistics before sending out your invitation!

If you can’t figure out a way to skim back your guest list, possibly think about hosting your cupcake decorating party at another location. Some ideas might be a local park under a pavilion or even the clubhouse in your community.

Step 2: Time to buy your supplies

Because you set a date for your guests to RSVP, you should know how many children you are expecting at least a few days prior to the party. Since I like to always be on top of things, I add an extra person or two to my numbers for those last-minute RSVPs. You know it’s bound to happen!

Here are all the supplies you’ll need:

• Styrofoam trays: I found these at the Dollar Tree and they come in a package of ten. Perfect for my magic number!
• Frosting: I would purchase two containers for a party of 10 kids. I also suggest getting the whipped variety because I find it easier to spread.
• Food Coloring: I used this to tint my frosting pink and teal. Pick whatever colors suit your fancy!
• Cupcakes: I went with strawberry flavored cupcakes from a box. Fancy, I know! You can definitely make your own but I took the easy route this time. Plan for at least 2 cupcakes per child.
• Cupcake Holders: I found some really adorable ones at Michaels.
• 3 to 4 Toppings: I came up with this number based on the number of compartments in the tray. I went with Easter sprinkles, jelly beans, Junior Mint eggs, and Easter M&M’s. What you pick for toppings is completely up to you. Side Note…Make sure you are aware of any food allergies too!
• Plastic Knives: For spreading on the frosting.
• Paper Towel and Baby Wipes: These will be placed in the center of the table to keep the mess under wraps.
• Plastic Tablecloth: Perfect for easy clean-up.
• Juice boxes and/or Small Waters: Individually-packed drinks are the perfect choice for this kind of party. There’s no need for cups and the possibility of spills are few and far between.
• Decorations: I purchased a few simple Easter decorations from the Dollar Tree to spruce up the place. I went with the cheapy decorations because I could care less if they got damaged. That is a possibility when hosting a party comprised of kiddos!

Step 3: On the day of the party, set up your table/tables

I highly recommend setting your tables up strategically. As organized as you are going to make this Easter cupcake decorating party, it’s inevitable that sprinkles, candies, and frosting will end up in places you don’t want them to. You are working with children after all!

I like to set up my tables where there is a tile or wood floor. It makes for easy clean-up in case anything drops. If you don’t have an area like this, think about purchasing a couple of extra plastic tablecloths from the Dollar Tree to put under the table to catch any messes.

Do you have folding chairs that are easy to wipe off in case they get messy? If not, try borrowing some from friends or family. If all else fails, make sure to cover any “fancy” chairs with something like a hand towel. You don’t want to have a nervous breakdown in front of your guests if something happens to fall on them! Not that I would ever react like that…

Make sure to cover your tables with plastic tablecloths. I ALWAYS get mine from the Dollar Tree because they’re super cheap and I don’t feel guilty about chucking them in the trash after the party.

With your tables now covered, place a roll of paper towel and a package of baby wipes in the center for those dirty little fingers! I put mine in a cute Easter basket to go with the Easter theme.

Step 4: Assemble your cupcake trays before your guests arrive!

This is where my A-Type, organizational crazy lady comes to life. This is how I get to set some permitters and take control over the party without anybody really noticing. Honestly, they’ll just think you’re uber-organized when in fact there’s a purpose behind all of it.

Remember those trays I found at Dollar Tree? Well, they have just the right amount of compartments to give your kiddos enough options without causing massive amounts of chaos. Plus, they keep all your ingredients contained as much as possible with little hands picking through them.

Start by tinting your frosting with food coloring to your desired color. I went with pink and teal frosting for my cupcakes.

Once your frosting is colored, put it to the side and have it be the last item you add to your trays. I would honestly wait until right before I passed out my trays to add the frosting. Frosting builds up a little bit of film on the outer surface and it starts to harden when exposed to air too long.

The large compartment of your tray easily holds your two cupcakes. While the three upper compartments are for the toppings you purchased.

When adding your frosting at the end, make sure to place a plastic knife inside of it so the children can easily spread it on the cupcakes.

Here are the trays all ready to go!

Step 5: Let’s Decorate!

Once the kids have arrived, it’s time to decorate! Make sure to remind the children that they are only to use the ingredients on their own trays. This will hopefully (fingers crossed but no promises) keep them from licking their fingers and then sharing germs amongst one another.

Make sure to have some extra toppings and frosting readily available in case you notice any of the kids running low on supplies.

Step 6: Drink time and pictures!

And I mean drink time for the kiddos! You can have a glass of wine once you’re done with this shindig.

As the kids are finishing up with the cupcake decorating, begin walking around and handing out the juice boxes and/or water bottle.

With a drink in one hand and a cupcake in the other, this will buy you at least 5 minutes or so to grab your camera and take some pictures of the adorable creations. Don’t forget the pictures of messy faces and hands. Those are the best!

Step 7: Time to say farewell

Make sure you have a set end time for your party. This should be placed on the invitation. This is important so that the parents are aware there is an actual end time to the festivities. You don’t want them leaving you with their kids all day and night to shop at Target and drink Starbucks, do you?!

If parents are just dropping off their kids, you can simply say something along the lines of, “Enjoy your free time! We’ll see you at 1.” This is a nice way of reiterating the end time of the party without making it seem awkward.

Step 8: Time to clean-up.
Good news! Because we chose to use plastic tablecloths and paper goods for this Easter activity, clean-up is a breeze! Remove the Easter basket with the paper towel and baby wipes from the table. Next, lift up the plastic tablecloth and wrap all the garbage from the table inside of it. Throw it in the trash and YOU ARE DONE!

Step 9: Celebrate your success however you see fit!

For me, that would be watching The Real Housewives on Bravo and drinking a glass of wine. What’s yours?!

And just like that, you’ve created an awesome and organized Easter activity for your little one and their friends. I hope you now realize you too can host an epic Easter cupcake decorating party and still keep your sanity through the process. You’ve totally got this!

Want to remember this? Post this idea to Host an Epic Easter Cupcake Decorating Party to your favorite Pinterest board!